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Being Productive

Being Productive

By Art Gelwicks
Being Productive is about working less and accomplishing more. Productivity is more than a bunch of hacks. Are you ready to start? Listen in for ideas on strategies, techniques, tools, and insights on how you can spend less time being stressed and more time being productive.
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Ep 70 - Getting your day off to a productive start
How do you get your day off to a productive beginning?  Do you take time in the morning to plan your day, or time at the end of the day to prepare for tomorrow?  Do you work a detailed process, or cross your fingers and hope for the best?  In this episode I'll walk you through how I prepare for my day, give you some tips you can implement in your own process, and by the end you'll have some insights on how to get your day off to a productive start. Listen to this episode and others on, Spotify, or your favorite podcasting platform.  If you really want to become productive, come join us in the Personal Productivity Club at to explore this topic and others, meet other professionals, and take your productivity to new heights. Follow us on: Apple Podcasts Google Podcasts Overcast Pocket Casts This podcast is produced and sponsored by GelwicksTech, specializing in digital transformation services for small businesses, professionals, and entrepreneurs.  If you want to work less and accomplish more, contact GelwicksTech today to start your productivity transformation.
August 13, 2022
Ep 69 - Starting your week off right
Getting your week started correctly can make all the difference in how productive you are. This episode I explore some of the ways that I start my own week and give you some ideas as to how you can put your week in motion.
August 11, 2022
Episode 68 - What tools are you using?
An open discussion of the tools I use and a guest pops in to share the tools she uses to run her business.
August 08, 2022
Episode 67 - Productivity is like riding a bicycle
Have you ever ridden a bicycle? If so, then you already understand many of the basic concepts you need to be productive.
August 05, 2022
Episode 66 - Duplicated Tools in the Workplace
When was the last time you looked around your workplace to see if you had more than one tool that did the same job? I'm fairly sure that at some point in time you've made the realization you have multiple tools capable of doing the same thing and you're paying for all of them. How do you go through the exercise of identifying which tools to use, which tools to get rid of, and how best to make them fit the work that you need to do? That's what we're going to explore in this episode. I'm going to give you some insights based on recommendations I give to my clients and a five step process where you can start the groundwork before going through a digital transformation of your technology and your work processes.
June 20, 2022
Episode 65 - OneNote, PDFs, and Outlook extensions for the productive win
This episode we're going to discover a new feature leveraging the outlook extension for Chrome and talk a little bit about using PDF files with Microsoft OneNote. Also we'll talk a little bit about where we're headed and future topics for the podcast.
June 17, 2022
Ep 64 - Is Multitasking Really a Myth?
The common thought process around multitasking really comes down to can you do more than one thing at a time and be effective and have the same level of quality as if you were doing things individually. The answer is normally no. But is that true? Is that the case? Can you multitask tasks and get more work done? In this episode I give you some ideas as to how you may emulate multitasking to get more work accomplished.
June 15, 2022
Ep 63 - Carl Pullein Worst Productivity Tips response
In this episode I'm going to take some time to respond to Carl Pullein's latest video on the some of the worst productivity tips that are out there. There's not a lot of argument but there's definitely some insight and some differences on how I approach these recommend recommendations as compared to the way he approaches them so give it a listen.
April 01, 2022
Ep 62 - What is Digital Transformation
Lots of people talk about implementing new technology to be more productive, but few take the steps necessary to truly transform their operations to leverage the tech they invested in.  This episode is about the process of digital transformation, what it takes to be successful, and how so many organizations and individuals fail to do so.
March 21, 2022
OneNote Tasks, ghosted employers, and quality of work - Ep 60
Time for an update to catch up on all the things going on.  In this episode: Update on my task management experiment with OneNote Thoughts on an article from about employers being ghosted during the hiring process Some background on the wearable tech I use every day The problems with the term "productivity" and finding a better way to think about work As always, if you want to follow this show or other shows, as our written content, stop by the Follow Me page at The Idea Pump for links to all our channels.
November 02, 2021
Back in the swing of things - Ep 59
Being Productive is back from hiatus and ready to get started exploring what productivity means in this new, changed world we're operating in.  This episode I start exploring my challenges with task management solutions and some of the approaches I'm taking to try fresh solutions. Come give a listen as we get back into the swing of things and press forward towards the new year. For other shows, articles, and content come visit  
October 29, 2021
Seven tips for OneNote as a Project Knowledge Repository - Ep 58
If you've thought about using OneNote to manage the information on a project there are some steps you need to take to increase your chance of success.  This episode I'm covering seven steps you can take to help your team take advantage of OneNote to share and manage your project knowledge. The text version of this episode is available at The Idea Pump - Seven tips for success using OneNote as a project knowledge repository. If you'd like to discuss the topic in more detail, come visit either OneNote for Professionals on Facebook, The Idea Pump on Facebook, or join the Personal Productivity Club.
June 17, 2021
Hoteling - Working without a home base - Ep 57
Has your organization raised the idea of Hoteling? Not giving you a dedicated location to work but rather having people work at whatever spots are available?  This episode I dig into many of the weaknesses and some of the strengths of this idea and give you some tips as to how to survive in this type of environment. Remember to like, follow, subscribe, and whatever else you can do to make sure you don't miss out on future episodes.   You can learn more about this topic and others like it over at
April 26, 2021
A Feature Done Right in and The Mobile Only Experiment - Ep 56
This episode I explain a little about the experiment I'm doing when it comes to personal productivity and mobile devices. Also, I share some thoughts on an application feature done right in the task management application Any.Do.
April 20, 2021
The Myth of Multitasking and Meetings vs Collaboration - Being Productive - Ep 55
In this episode, I share some follow-up thoughts about an upcoming episode of ProductivityCast delving into the book, The Myth of Multitasking by Ben Crenshaw.  Also, I climb back up on my soapbox to talk about the challenge of replacing meetings with collaboration tools.
March 01, 2021
Productivity metrics, attention management, and workers PTO - Being Productive - Ep 54
In this episode I dig into the challenges around personal productivity metrics, attention management over time management, and why aren't people taking PTO? Articles referenced in this episode: Mastering Attention Management for Increased Productivity - American Workers Are Increasingly Burned Out But Won’t Take PTO - As always, if you have any thoughts you want to share please drop me a line.  You can reach me on: Twitter - @theideapump, @artgelwicks LinkedIn  Facebook You can leave me a message on the Being Productive site and it might get used in a future episode! rn7ULwkJgfSJbVcj2cpj
October 28, 2020
Productivity Articles from around the web- Being Productive - Ep 53
From around the Internet today I take a look at three articles focused on working remotely, motivation, and time management. Have a listen and if the articles sound interesting, you can read them below. Remote Work - What We've Lost and What We've Gained - - Craig McQueen Why I Didn't Want to Do the Dishes - - Diondra Fillacetti A Productivity Junkie's Guide to Overcoming Lack of Time -
October 21, 2020
Task Management Part 3 - Lists vs Boards - Being Productive - Ep 52
In part three of our special series on task management, we tackle the ups and downs of task lists vs. task boards. A number of different task management tools get called out in this episode, such as: Todoist Remember the milk Notion Trello Workflowy If you have thoughts about task lists vs task boards, please share them with us over at or on Twitter at @theideapump.  Thanks for listening!
October 14, 2020
All About Task Management - Part 2 - Urgent and Recurring - Being Productive - Ep 51
This is part two of my three part series on task types with the focus on Urgent Tasks and Recurring Tasks.  Let's talk about these problematic little things and some ways to get them under control. If you like this podcast and want to hear more, stop over at and drop me a line, leave me a message, or become a sponsor!
June 11, 2020
All about Task Management - Part 1 - Being Productive - Ep 50
This is the first in a three part series on task management.  Understanding what tasks really are, how they impact you and others, and how you can manage them more effectively beyond the traditional to-do list.
May 28, 2020
Remote Working: Office Spaces with Augusto Pinaud - Being Productive - Ep 49
In this bonus episode get to spend time with Augusto Pinaud talking about the challenges of working from home and our home office spaces. Both of us have spent years working from home and look to share our insights and ideas.   Michael Sliwinski - Home Office Revamp Augusto Pinaud -
May 22, 2020
Ep 48 - Being Productive - I have a Notion to save some money
Notion has changed their pricing for the better and we should all be aware of this opportunity.  Now's your chance to try out a tool I've been using off and on for a couple of years now.  Not the easiest thing in the world, but definitely a powerful addition to anyone's toolbox.
May 21, 2020
Ep 47 - Being Productive - Gen-Z, the Boomer will Zoom you now
Digging into an article by titled "Why Working from Home is Tougher than We Thought."  In this episode I take apart this article which tries to draw what I consider mistaken assumptions about age demographics and struggles with working from home.  Agree or disagree? Let me know! Leave a voice message at and your thoughts may be added to the podcast!
May 19, 2020
Ep 46 - Being Productive - Working at Home and Thoughts from the web
Digging into an article from Digital Trends about working at home.  Some thoughts about making the transition, work/life balance, additional ranting about open-plan offices, and much more. I Loved Working from Home Until COVID-19 Made It Mandatory - Digital Trends Leave a voice message at and your thoughts may be added to the podcast!
May 13, 2020
Ep 45 - Being Productive - Timeblocking and Habits vs Routines
Some thoughts on two articles about timeblocking and Habits vs. Routines for productivity The key to productivity is distinguishing ‘habits’ from ‘routine’ - Popular Time-Blocking or Time-Management Techniques You Can Use While Working Remotely - Leave a voice message at and your thoughts may be added to the podcast!
May 07, 2020
Ep 44 - Being Productive - Some quarantine thoughts
Some thoughts about life and productivity in this time of Coronavirus.   Leave a voice message at and your thoughts may be added to the podcast!
April 11, 2020
Ep 43 - Being Productive - The Work Firehose
Ever feel like you're at the wrong end of the firehose and have too much work to handle?  Let's talk about ways to deal with this problem and the fact that you're not alone. Leave a voice message at and your thoughts may be added to the podcast!
March 18, 2020
Ep 42 - Being Productive - Interview with Augusto Pinaud
This episode I interview productivity coach Augusto Pinaud and we talk about what it means to be a productivity coach, his books, and why Augusto says you shouldn't check your email on your phone.   Learn more about Augusto and his book, The Impact Journal Leave a voice message at and your thoughts may be added to the podcast!
March 13, 2020
Ep 41 - Being Productive - Coronavirus
We're dealing with a highly disruptive situation. Whether it impacts you directly or indirectly it is important to talk about being prepared to work in alternative locations and minimizing your disruptions if possible. Leave a voice message at and your thoughts may be added to the podcast!
March 11, 2020
Ep 40 - Being Productive - Double your work, double your fun
What do you do when you spend so much time organizing your own life and now you have to help organize the life of someone else? Leave a voice message at and your thoughts may be added to the podcast!
March 03, 2020
Ep 39 - Being Productive - Other People's Stuff
Taking some time to talk about dealing with other people's stuff how they organize it and what impact that has on you
February 28, 2020
Ep 38 - Being Productive - A not so new beginning
A few minutes about where the podcast is where it has been and where it is going.
February 26, 2020
Ep 37 - Holiday Chaos
The holidays can derail our productivity and our peace of mind. Let's talk about taming the chaos.
November 24, 2019
Ep 36 - Measuring Success
Have you ever looked into all the different types of analytics that are out there when it comes to personal productivity? Let's take a few minutes to talk about success criteria and making sure you're measuring the right things.
June 19, 2019
Ep 35 - Google Podcasts and an App Rant
How I use Google Podcasts and Google Assistant. Also, do we need an app for everything? Tell me your thoughts by using the Voice Message link here in the show notes and your comments may be part of a future episode.
June 05, 2019
Ep 34 - Five Minutes on Digital Assistants
Digital assistants such as Google Assistant and Amazon Alexa are all the rage.  Are you putting them to best use for you?  Let's discuss.   If you'd like to share your thoughts with me, click on the Voice Message link in the show notes and let me know what you're thinking.  Your message might even be used in a future episode of Being Productive!
June 03, 2019
Ep 33 - iPad Note Taking and Morning Routines
We explore the benefits of morning routines and note taking on the iPad in this episode
April 11, 2019
Ep 32 - Bullet Journaling for the Elderly
This episode I'd like to explore the idea of implementing bullet journaling for the elderly.
April 08, 2019
Ep 31 - Simplify to Be Productive
Our tools and systems can become complex and unwieldy quickly resulting in a loss in productivity.  Sometimes what we need is to take time to simplify and get back to basics.  In this episode I talk about efforts as of late to simplify my own systems and projects to get things under control.
April 03, 2019
Ep 30 - What a drone taught me about planning ahead
Teachable moments are everywhere when it comes to being productive. In this case it was the loss of a drone that taught an embarrassing but effective lesson in planning ahead.
February 18, 2019
Ep 29 - Batting Practice for Contractors
If you're a contractor who lives by billable hours, how do you make the time to get better and more productive?  Let's discuss some ideas about how you can take "professional batting practice."
February 14, 2019
Ep 28 - Does Busy Mean Productive?
We are all busy. Does that mean we are being productive? Let's break it down.
February 05, 2019
Ep 27 - Being Efficient vs Being Effective
Often we confuse being efficient with being effective. One doesn't always mean you're doing the other as well. Let's take a listen and talk about it.
February 04, 2019
Ep 26 - Dungeons and Dragons can make you more successful at work
Dungeons and Dragons role playing skills can make you more successful at work. Don't believe me? Have a listen and find out.
January 31, 2019
Ep 25 - Taking Charge of Your Career
Let's talk about some ways you can take charge of your career and future.
January 30, 2019
Ep 24 - Getting Off the Productivity Treadmill
There's times when being productive can feel like work in of itself. Isn't it about time we think about how to keep productivity from being just another thing to do?
January 28, 2019
Ep 23 - Can you be productive in only 40 hours?
In today's world we're expected to be working 60-80 hours a week or more to be successful. Is it possible to be productive in a 40-hour week?
January 24, 2019
Ep 22 - Reducing Stress by Forgetting
Is it possible to reduce your stress by forgetting things?  This episode takes a look into whether this counter-intuititive idea has merit.
January 22, 2019
Ep 21 - Handing a Crisis
How do you handle when a crisis occurs? Are your systems ready to provide you the support you need?
December 19, 2018
Ep 20 - Organizing Digital Notebooks
Some thoughts around the issue of working with digital notebooks and my favorite method of keeping things organized.
November 30, 2018
Ep 19 - Productivity Lessons from a Whiskey Bottle
Sometimes you can learn a great deal about productivity in the most unexpected places. In this episode I share some experiences and observations on productivity from the perspective of a whiskey bottling line.
November 29, 2018
Ep 18 - Holiday Shopping in the Age of Outrage
Holiday Shopping in the Age of Outrage and how to return to civility.
November 27, 2018
Ep 17 - 24 Hour Productivity
Productivity isn't tied to a time clock. Here are some thoughts about being productive around the clock. You can read the original article and others like it at The Idea Pump.
November 27, 2018
Ep 16 - Productivity News
Productivity News and Articles from around the web
September 03, 2018
Ep 15 - Ageism in the technology workplace
Thoughts about combating ageism in the workplace.
June 22, 2018
Ep 14 - New Ways of Using OneNote in your Personal Life
Some new ways to put OneNote to use for you in your personal life from the members of the OneNote for Professionals community on Facebook.
June 21, 2018
Ep 13 - Google Duplex - A positive spin
Some thoughts on a positive way Google Duplex could be put to work.
May 15, 2018
Ep 12 - Finding a balance in your work and life productivity
How you can use colors, tags, and Todoist to find a new level of balance between work and non-work productivity.
March 27, 2018
Ep 11 - Visualizing Success
Visualize a successful task before ever getting started. Here's some tips on how.
September 12, 2017
Ep 10 - The Value of Time
What is your time worth and are you spending it wisely?
September 11, 2017
Ep 9 - Procrastination
Procrastination and planning - Being Productive
July 19, 2017
Ep 8 - Are you listening?
Being Productive with the power of your voice
July 13, 2017
Ep 7 - Prime Foolery
Does a busy shopping day really drop productivity? Being Productive from The Idea Pump
July 13, 2017
Ep 6 - Mean Ends
Is what you're doing worth the effort? Being Productive with The Idea Pump
July 12, 2017
Ep 5 - What Did You Mean?
Communications are only effective when you agree on terminology. Being Productive with The Idea Pump
July 11, 2017
Paper Protection - Being Productive - Ep 4
Keep your analog information protected digitally. Being Productive with The Idea Pump
July 11, 2017
Bag Man - Being Productive - Ep 3
You can only be productive if you're prepared.
July 10, 2017
Get Lost - Being Productive - Ep 2
How do you get back on track when you've lost your way? Let's talk about how to find your way out of the woods. (Sorry for the poor audio quality...this was recorded on the move.)
July 10, 2017
Jumpstart - Being Productive - Ep 1
Jumpstart. - Productivity thoughts from The Idea Pump
July 10, 2017